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Finally, here it is! This is the most current post I have on PHILIPPINE PASSPORT RENEWAL procedures to date. Please take note that this post is  only about passport renewal and NOT for those applying for the first time. If you are a first-time applicant and you need a bit more detailed info about the requirements, check out my posts here and here.

I was pleasantly surprised to find out that the system has improved quite a lot since the last time I renewed my passport. The DFA  made the process simple and easy to follow, so a hat-tip is in order here. Let me show you how I did it:

How to Renew Your Passport in 10 Easy Steps: (Individual Passport)

STEP 1 – Make an appointment online HERE.  This is how the form looks like.

 

 

 

 

STEP 2 – Click the “Start Individual Appointment Process” button and fill up the online Individual Application Form. You will be required to supply the following information.

STEP 3 – Select and confirm the date of your appointment after which you will receive a confirmation email with your filled up application form and reference number. Print these. You also need to bring the following documents. Although they didn’t ask me to submit everything, it’s better to have everything ready all the time.

 

  • Present Machine Readable Passport (Maroon) and photocopy of pages 1,2,3 (amendment) and last page. (They only asked me for a photocopy of the first and the last pages.)
  • The pages showing latest Bureau of Immigration departure and arrival stamps. (didn’t give these anymore)
  • Photocopy of Birth Certificate for minor applicants.
  • Original Birth Certificate from NSO in Security Paper (SECPA) if city/municipality & province on birth place is not specific (Example: NCR instead of San Juan, Metro Manila) (I had certified true copies of my birth certificate and marriage contract, not necessarily the new NSO ones and they accepted it just fine.)
  • For illegitimate minor, personal appearance of mother is required.

Other Supporting Documents

Please bring the following if they are available. (I didn’t show them any of these.)

  • Marriage Contract
  • PRC / IBP ID
  • Land Title
  • Driver’s License
  • Government Service Record
  • Digitized SSS-ID
  • School Form 137 or Transcript of Records with Dry Seal
  • Other documents that show full name and birth details of applicant and/or citizenship
  • Voter’s Registration Record from COMELEC Intramuros
  • Baptismal Certificate w/ Dry Seal
  • Seaman’s Book
  • Income Tax Return (Old)

 

STEP 4 – Be at the DFA 30 minutes before your scheduled appointment.

My appointment was at 9:30am. I arrived at around 8:30 and there were a lot of people inside already. 

STEP 5
 – Enter through Gate 3. Escorts are not allowed

Gate 3 is on the bottom left side of this photo where the covered walkway is.

STEP 6Present the online application you printed to the guard. He will check your reference number and direct you to the DFA staff  who will verify your appointment.

After your appointment is confirmed by the DFA staff, find a seat in the designated waiting areas. These areas
are grouped
 according to the time of your appointment. (eg. 9:00, 9:30, 10:00, etc.)

 Make sure you are waiting in the right designated area. Check your documents while you are waiting.
Lines are amazingly orderly and organized.  People who looked lost were assisted promptly.
Huge thanks to the DFA staff and guards.

NOTE: While you are waiting the guard will remind you to have your documents photocopied. For renewal, the first and the last pages of your passport need to be photocopied. You can have your docs photocopied near Gate 1.

STEP 7 – Proceed to Door 3.

Applicants enter Door 3 according to their appointment. If you are early, you might just get in before
your scheduled appointment especially if the earlier applicants are all done.

This is where your documents are evaluated and checked for completeness. Your old passport will
be canceled  and you will be asked what type of processing you prefer. Regular processing is
P950.00 while Express processing is P1200.00.

STEP 8 – Proceed to the 2nd floor for payment.

All you need is the OR and cash. No documents will be checked here.

STEP 9 – Get a number and wait for your documents to be encoded and your picture taken.

You need to present your application form before you can be given a number.

Your number will be flashed on the monitor once a staff is available to process your documents. 

Make sure all your documents are ready.

STEP 10 –  Encoding and Picture Taking.

When your number is called, proceed to your designated booth. Your information will be encoded
while you watch. Make sure everything is correct. 

Your left and right thumbprint will be taken. After that, they’ll take your picture. No earrings allowed, ladies. 

… AND YOU ARE FINISHED!
I arrived at 8:30am (an hour early for my appointment) and I was done by 9:30am (the time of my appointment)!

If  you don’t want to pick up your passport yourself, you can just have it delivered to your house for P120.00 by 2GO. Just present your OR to the courier service located at the second floor, pay for the delivery fee, get your receipt and you are DONE. I had mine delivered because time is like us mint to me so a hundred twenty bucks is sooo worth it.


Here’s a little video from the DFA that you might want to see.

 

 

Bonus post: 

While inside the Enrolment Section… 

Here are some Guidelines to be followed :

YOUR POSE

Your frontal pose looking directly at the camera lens and showing your full face must be used. Rotation or tilting of the head either in an up/down or left/right direction must be avoided. The mid points of the mouth and the bridge of the nose should lie on an imaginary vertical line in the center of the image.
 
EXPRESSION
Your expression should be neutral with both eyes open and mouth closed. There should be no hair covering the eyes. Contrived expressions such as raised eyebrows, squirting or frowning are not acceptable.
 
SMILING
When having their photos captured, applicant may smile, but without showing their teeth and gums. The ‘Mona Lisa’ smile is recommended.
 
EYEGLASSES/CONTACT LENSES
Eyeglasses should always be removed before capturing the applicant’s photo.
The use of contact lenses for medical reasons is accepted, provided that the contact lenses do not change the applicant’s true eye color. Therefore, applicants are advised to take off their contact lenses before having their photos captured.
 
EARS SHOULD BE VISIBLE
As much as possible, both ears of the applicant should be visible.

EARRINGS/HAIR ACCESSORIES
These accessories should be removed prior to photo capturing. Frizzy/afro hairstyles should be neatly arranged showing full frontal facial image.
For men, wearing earrings is not allowed.

INFANTS
Infants or very small children who are unable to support themselves should be assisted by either parent or their guardians.Hands, arms, etc., used to support the child should not be visible. High-chair for minor applicants may be used, if needed.

 

Yes, m’ladies. 4 steps. I didn’t say fast. I didn’t say easy. I just mean 4 steps with lots of little sub steps in between. This is a follow-up  to my original post  How to Renew Your Passport so I guess this contains the latest information and updates. I’ve taken some pictures to give you a visual so that you know what to expect when you go to the DFA. If you  left a comment or question under the original  post that was unanswered, perhaps your queries might be answered in this latest post. I’m not a travel agent nor do I claim to be an expert in this area nor am I a DFA employee. My aim is simply to consolidate all the bits and pieces of information about renewing your passport all into one post. Hopefully, someone will find the information useful.

Here’s how our regular passports have evolved.

Above: MAROON Passport (left), GREEN Passport (right) – issue discontinued, will expire as scheduled on their original expiration dates, some countries may deny entry to holders of the green, handwritten passports;

Machine Readable Passport or MRP. (left)  (I have this one right now.) The MRP is no longer shown as an option on the sidebar of the DFA website. My guess is that they are slowly phasing it out and all renewals will be the ePass type. I intend to convert mine to an ePass even before the scheduled expiration date. Electronic Passport, Biometric or better known as  ePass. (right) This is the current type of passport being issued by the DFA right now. The little rectangle  below the word “Pasaporte” differentiates it from the MRP.

A little note about the ePass:

The ePassport takes the MRP to the next higher level and standard in travel documents:  an embedded microchip containing the following: Data essential in verifying the passport holder’s identity, including the holder’s personal data, biometrics and digital signature. This chip is interoperable, that is to say, it can be read by any standard passport machine reader in border controls worldwide.

  • A complex laminate that protects the data page against tampering;
  • Customized invisible images on every page; and
  • A hidden and coded technology that allows the encoding of the holder’s name and passport number on the passport photo.

source: DFA – Speech of Dr. Alberto Romulo  (my note: ‘next higher level‘ sounds kinda redundant…)

Before I get into the steps to renewing your passport, check out this list:

4 Steps  you need to take BEFORE going to the DFA:

STEP 1

  • SET AN APPOINTMENT. By CALLING (02)737-1000 or by APPLYING ONLINE at http://passport.com.ph. If you call, a Customer Care Officer will assist you in setting your appointment. He/She will ask you to provide your personal info and will advise you on the applicable requirements you need to bring on your scheduled appointment. If you apply online, you have two types of appointments to choose from – INDIVIDUAL or FAMILY. You need to FILL UP an online form based on the type of appointment you choose and CHOOSE an appointment DATE and TIME. Allot enough time to process your passport and the time of your travel. We set our appointment early May 2010 and we were scheduled June 30, 2010. If you are in a hurry, you might not be able to leave according to your schedule. Anyway, if you do have the time, these are how the online forms look like:

Did You Know?

ALL passport applicants scheduled for appearance must appear physically at the DFA at the date and time of their scheduled personal appearance for data and image capturing. This applies ALL to  passport applicants, aging from 0 years old onwards. DFA is strict about the personal appearance system, absolutely no chaperone allowed for passport applicants aging 18 years old onwards.

STEP 2

  • DOWNLOAD, PRINT and FILL OUT the passport application forms completely with the appointment reference numbers. WRITE DOWN the reference number given to you because it will be used to cross-check your appointment once you get to the DFA. We were not able to print out the forms because my dh’s laptop crashed. It was actually a blessing in disguise because we found out a glitch in the online appointment system. We contacted Customer Service and discovered that dh was not included in the appointment list even though he applied for himself and our two kids. The system only reflected  our kids’ appointment and his could not be found. It’s a good thing that he had a copy of the appointment reference number so they were able to trace the appointment. Thank God!

STEP 3

  • ASSEMBLE all your requirements. PHOTOCOPY all necessary documents. Applicants will not be admitted at the entrance gate without valid appointment and application forms. For a detailed listing of passport renewal requirements you can check out my previous post How to Renew Your Passport or DFA.

STEP 4

  • ARRIVE EARLY. You must be at the DFA Consular Office 30 minutes before your scheduled time. Early/Late comers will not be entertained. By experience, our June 30 schedule got bumped off because it was declared a holiday. We were given the option to choose which day and what time to go so they were a bit more lenient because of that. Otherwise, as with any other appointment, don’t arrive on time. Arrive before the time. On your appointment date, proceed to the DFA Consular Office located at ASEANA Business Park, Bradco Avenue corner Macapagal Boulevard, Paranaque City (see map below).

Location Map

Here’s a pic I took on our way to the DFA.

Did You Know?

The DFA Passport Appointment System by Internet is currently available ONLY for the DFA Passport in Manila. It is important that all the needed details (i.e. full name, date of birth, place of birth, latest passport number and date of issuance) are provided when you make the request for appointment.

So you’ve done Steps 1 through 4 and finally, you’re all set to go to the DFA. Here’s what you need to do now.

How to Renew your Passport in 4 steps (DFA Aseana)

STEP 1 – Processing

  • PRESENT your printed application form and supporting documents to the Appointment Counter. You will find them immediately as you enter Gate 2 of DFA Aseana. The assigned personnel will verify your papers and your reference number. Once completed, they will direct you to GET your queue number at the Information Counter and then WAIT for your turn inside the Processing Area. Your queue number will appear on the monitor indicating what processing window you will go to.

Here’s what the Processing Area looks like. There are 23 windows (not all are open) available.

Here’s where we sat while waiting for our turn. Wish we had patio cushions but it was kinda fast so it was fine. It was a bit like playing musical chairs.

After the shortest wait in the whole process here’s what happens next. Submit all your documents to the person behind the counter for verification and inform them the type of processing you want – Regular or Rush (Expedited). They will ask you to sign some forms re receiving your canceled passport and you will be directed to the next step.

Did You Know?

Passport Fees

Regular Processing: Php 950.00 (20 working days)

Rush Processing: Php 1,200.00 (10 working days)

An additional fee of Php 200.00 will be charged for processing of Lost Passports if it is still valid.

STEP 2 – Payment

  • Hooray, you survived Step 1 so now it’s on to Step 2. GO TO THE SECOND FLOOR and look for the Passport Enrollment Center. You won’t miss it. Go inside this room and PAY your passport fees at the CASHIER.  After that, go a little further into the room and GET another number and wait for it to be flashed onscreen. Once you see your number, proceed to your assigned enrollment booth.  Step 2’s a fairly easy step, depending on how long the line is. You’ll be done with this one within tolerable time.

Here are a few more pics to show you how it looks like.

The Passport Enrollment Center. Note: the spelling looks a bit weird and shows up in my spell check so I’m sticking to the old spelling.

This is how it looks like inside. You can see where the cashier windows are.

Don’t forget to get your number at Number 3 or else they won’t process your enrollment.

STEP 3 – Enrollment

  • Step 3 is where it get’s a bit tricky. This is the part where they do all the biometric stuff. They encode all the data in your application form, get your thumbmarks (left and right) and they take your picture against a light blue background. No need to bring pictures that get rejected after you’ve done all the queuing and waiting. Since that’s a lot to do just for one application, how much more if you’re a family. So this is the longest part of the whole process. The number we picked was 2500 so we had to wait for a looooooong while before it became our turn.

Here are more pics to give you an idea of what it’s like.

Check out the numbers on the screen. We picked 2500 so you can imagine how looooooooooooooong we had to wait for our turn.

This is what happens when you become bored from waiting. A poor paparazzi shot of Benjie Paras (the one in stripes) who was there that day.

On the wall near the escalator…going up to the 2nd floor.

The holding area (the view from outside)… where people inside waited… and waited… and waited…

Can you tell how bored I am…

FINALLY!!! Our turn…

Data Encoding. Check. Fingerprints. Check. Signatures. Check. Snapshot. Check. Hallelujah!!! It’s almost  5 0’clock…whew! We made it!

STEP 4 – Delivery

  • Finally, the long wait is over and you’ve done Steps 1 through 3. You now have the option of claiming your passport personally or have it delivered to your doorstep via courier. We opted for the latter since we didn’t want to go back to the DFA.

After 2 weeks… and a day earlier… TADA!

Mabuhay ang Pilipinas! Ü lol

RENEWING YOUR PASSPORT IN DFA REGIONAL CONSULAR OFFICES

Did You Know?

ePassport is now available in 19 RCOs Nationwide.

As of June 18, 2010, the Department of Foreign Affairs-Office of Consular Affairs encourages the public to avail of the passport processing and/or renewal in any of the 19 Regional Consular Offices (RCOs) located nationwide.

The RCOs are located in:

  • Clarkfield, Pampanga
  • San Fernando, Pampanga
  • Baguio
  • La Union
  • Tuguegarao
  • Batangas
  • Lucena
  • Puerto Princesa
  • Legazpi
  • Iloilo
  • Bacolod
  • Tacloban
  • Cebu
  • Cagayan de Oro
  • Davao
  • Zamboanga
  • Butuan
  • General Santos
  • Cotabato

LIST OF DFA OFFICES

DFA Main Office: Board of Foreign Service Examinations, Department of Foreign Affairs, DFA Building, 2330 Roxas Boulevard, Pasay City ° Tel. (02) 834-3080/ 3083 ° Fax (02) 551-5976

DFA RCO Baguio: Don Monsylito Building, 16 Legarda Road, Baguio City ° Tel (074) 424-3358, 442-2258 ° Fax (074) 442-2255

DFA RCO La Union: Pasado Building, Pagdalagan Norte, San Fernando, La Union ° Tel (072) 888-3733, 888-3107 ° Fax (072) 888-5484 ° Email: dfalaunion@sflu.com , la_union@dfa.gov.ph

DFA RCO Tuguegarao: Municipal Building, Tuguegarao, Cagayan Valley ° Tel (078) 846-4813, 846-1482 ° Fax (078) 846-2310 ° Email: tuguegarao@dfa.gov.ph

DFA RCO Clark Field: Balikbayan Shopping Mall, Claro M. Recto Avenue, Clarkfield, Angeles, Pampanga ° Tels. (045) 599-7777 ° Fax No. (045) 599-6555 ° Email: pampanga@dfa.gov.ph

DFA RCO Lucena: 3rd Floor, Pacific Mall, M.L. Tagarao St., Barangay III, Lucena City ° Tel. (042) 710-4526, 373-1898 ° Email: dfarcolc@pldtdsl.net

DFA RCO Puerto Princesa: 2nd Floor, Puerto Princesa City Coliseum, National Highway, Barangay San Pedro, Puerto Princesa City

DFA RCO Legazpi: 4/F, LCC Expressmart Building, Rizal St., Legazpi City ° Tel. (052) 480-3000, 820-3396 ° Fax (052) 480-1773 ° Email: dfa_ legazpi@yahoo.com

DFA RCO Iloilo: Yulo Street, Iloilo City ° Tel. (033) 336-1737, (02) 487-3041 ° Fax (033) 335-0221 ° Email: dfailo@skyinet.net

DFA RCO Bacolod: 2nd Floor, East Block Square, Circumferential Road, Barangay Villa Monte, Bacolod City ° Tel. (034) 434-8338

DFA RCO Cebu: Causing Lozada Building, Osmena Blvd. cor Lapu-lapu Street, Cebu City ° Tel. (032) 256-3193, 253-6798 ° Fax (032) 256-0624 ° Email: cebu@dfa.gov.ph , dfacebu@mozcom.com

DFA RCO Tacloban: Leyte SMED Center, Capitol Site, Sn. Enage, Tacloban City ° Tel. (053) 321-8233, (053) 321-8237 ° Fax (053) 321-8237 ° Email: taclobansco@dfa.gov.ph , dfa_rcotac@glodelines.com.ph

DFA RCO Zamboanga: Go-Velayo Building, Veterans Avenue, Zamboanga City ° Tel. (062) 991-4398, (062) 991-2202 ° Fax (062) 991-7958 ° Email: rcozambo@jetlink.com.ph

DFA RCO Cagayan de Oro: Geleng Building, Lapasan Highway, Cagayan de Oro City ° Tel. (08822) 724-309, (088) 857-2175 ° Fax (08822) 726-578 ° Email: rco@cdo.webling.com , cagayan_deoro@dfa.gov.ph

DFA RCO Davao City: Ebro-Pelayo Building, E. Jacinto Street, Davao City ° Tel. (082) 227-3900, 224-4885, 227-0713 ° Fax (082) 221-4552, 227-0712 ° Email: davaorco@ultimate.info.com , davaorco@yahoo.com

DFA RCO Butuan: CESIA Building, Montilla Boulevard, Butuan City ° Tel. (085) 342-7822 ° Fax (085) 342-5700 ° Email: dfarco_butuan@yahoo.com

DFA RCO General Santos: Gaisano Complex, J. Catolico St. Lagao, General Santos City ° Tel. (083) 553-8380, 826-9089 ° Email: rco.gsc@gmail.com

DFA RCO Cotabato: People’s Palace,City Hall, Cotabato City ° Tel. (064) 421-3478 ° Fax (064) 421-3495

ETA: (edited to add)

DFA RCO Pampanga

OIC: ASUNCION N. FLORENTIN
City Central TrTerminal (CCTT)
Lazatin Blvd., Corner Olongapo-Gapan Road
San Juan, City of San Fernando, Pampanga

Tel. No: (045) 961-6175
Email add: pampanga@dfa.gov.ph
rcopampanga@yahoo.com

More RCOs will be opened this year and in the future to further enhance the issuance of passports to all Filipinos travelling overseas.

The Philippine ePassport is also now being issued by the following Foreign Service Posts (FSPs), namely: Agana, Brunei Darussalam, Chicago, Doha, Dubai, Hong Kong, Honolulu, Kuala Lumpur, London, Los Angeles, Milan, New York, Osaka, Ottawa, San Francisco, Seoul, Tokyo, Toronto and Washington D.C.

Other FSPs are expected to issue the ePassport in due course.

The Philippine passport is also widely accepted by most commercial establishment as a valid government-issued identity document.
(source: DFA Public Advisory)
Thanks for reading this far. It’s been a looong post but I hope you find it useful. If you find it helpful, comments are highly appreciated. Shameless plug – if you want to stay up to date with the latest on my blog – follow me on twitter.